[Federal Register: June 12, 2002 (Volume 67, Number 113)]
[Notices]
[Page 40381-40386]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12jn02-155]
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DEPARTMENT OF TRANSPORTATION
National Highway Traffic Safety Administration
Discretionary Cooperative Agreements To Support the Demonstration
of a Model Impaired Driving Records Information System
AGENCY: National Highway Traffic Safety Administration (NHTSA), DOT.
ACTION: Announcement of discretionary cooperative agreements to support
the demonstration of a model impaired driving records information
system and to evaluate its efficacy and effectiveness.
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SUMMARY: The National Highway Traffic Safety Administration (NHTSA)
announces a discretionary cooperative agreement to solicit support for
the demonstration of a model impaired driving records information
system and to evaluate its efficacy and effectiveness. NHTSA is
concerned that without a current and accurate record of driver
information, it is difficult for law enforcement agencies, licensing
agencies, the criminal justice system, and others to make sound
decisions on how to respond to and take the appropriate action against
drivers demonstrating unsafe behavior on the roadways. This cooperative
agreement is to support the demonstration of a model impaired driving
records information system and to evaluate its efficacy and
effectiveness. NHTSA solicits applicable State agencies (i.e., law
enforcement agencies, the judiciary (judges, probation officers and
prosecutors), Motor Vehicle Administrations or Departments of Motor
Vehicles (DMVs), highway safety offices, and others, or a consortium of
the above.
DATES: Applications must be received no later than July 29, 2002, at 3
p.m., Eastern Standard Time.
ADDRESSES: Applications must be submitted to the National Highway
Traffic Safety Administration, Office of Contracts and Procurement
(NAD-30), ATTN: Rose Watson, 400 7th Street, SW., Room 5301,
Washington, DC 20590. All applications must include reference to NHTSA
Cooperative Agreement Program No. NTS-01-2-05088.
FOR FURTHER INFORMATION CONTACT: General administrative questions may
be directed to Rose Watson, Office of Contracts and Procurement at
(202) 366-9557 or by e-mail: rwatson@nhtsa.dot.gov. Programmatic
questions should be directed to J. De Carlo Ciccel, Impaired Driving
Division, NHTSA, NTS-11, 400 7th Street, SW., Washington, DC 20590,
facsimile (202) 366-2766, or by e-mail: dciccel@nhtsa.dot.gov.
Interested applicants are advised that no separate application packages
exist beyond the contents of this announcement.
SUPPLEMENTARY INFORMATION:
Background
The mission of the National Highway Traffic Safety Administration
(NHTSA) is to reduce deaths, injuries, and economic losses resulting
from motor vehicle crashes. Each year, more than 1.4 million drivers
are arrested for alcohol-impaired driving in the U.S. States bear the
primary responsibility for enacting impaired driving laws and
enforcing, adjudicating, and imposing sanctions against offenses. The
driver license and licensing process provides a basis for driver
control measures. During the 1950's, all States implemented an
examination with road test as a condition of obtaining a driver
license. License actions have become a central component of efforts to
deter drinking and driving. Driver license sanctions are now almost
universally used either administratively or through the judicial
system. The effects of license suspension/revocation are short and
long-term. The loss of the offender's privilege to drive by suspending
or revoking a license for driving while intoxicated (DWI) has proven
successful in reducing drinking and driving behavior. Although vehicle-
based sanctions (e.g., ignition interlock devices and the forfeiture or
impoundment of offenders' vehicles) hold great promise as deterrent
measures, States rely heavily on removal of the offender's license as a
primary penalty for driving under the influence (DUI), because it is
the most cost-effective sanction available, particularly when applied
to first-time offenders.
There are also instances in some States where license withdrawal is
required as a penalty for offenses that lie outside the ambit of
typical motor vehicle laws (e.g., use of a motor vehicle in the
commission of a felony, motor vehicle theft, discharging a firearm from
a motor vehicle, committing an immoral act in which a motor vehicle was
used, advocating the overthrow of the government, defacing public or
private property, non-payment of child support, withdrawal from high
school, and illegal use of alcohol and other drugs). Often these
violations and other driver history information are not transmitted to
relevant agencies within state jurisdictions or between the States.
This omission hinders roadside enforcement, the identification of
problem drivers, and ultimately, the safety of others.
While the transmission of this type of information is critical, it
must be timely, accurate, reliable, and complete to be effective.
Timely and accurate information is essential to the adjudication
process. Decisions regarding licensing actions and penalties need to be
based on an individual's complete driving history. Persons previously
convicted of a variety of traffic offenses and violations should be
sanctioned differently than those with no or otherwise minor traffic
offenses. A fully developed driver history records information system
for impaired driving would be a powerful tool for States to assist in
developing an effective system of deterrence for the impaired driver.
Yet, few States have such a system. For example, delays in reporting or
exchanging information regarding the disposition of traffic citations
between the courts and licensing agencies commonly last six months or
longer--sufficient time for a driver to commit additional traffic
offenses. ``At-risk'' drivers continue to drive virtually undetected,
putting others at risk of death, injury, or loss of property.
NHTSA is concerned that without a current and accurate record of
driver information, it is difficult for law
[[Page 40382]]
enforcement agencies, licensing agencies and others in the criminal
justice system to make sound decisions on how to respond to drivers
demonstrating unsafe behavior on the roadways. To correct this
deficiency, NHTSA developed a model for an Impaired Driving Records
Information System and an implementation guide that allows for
accurate, reliable, and timely exchange and transmission of data
between the law enforcement agencies, the courts, and the DMVs. In
addition, model requirements identify core and essential data elements,
relevant records, and performance standards to receive, store, and
transmit data.
Many states have some form of a judiciary-based citation or case-
based impaired driving tracking system. However, as states have
increasingly enacted administrative license and vehicle sanctions for
impaired driving, DMVs have taken on an increasingly important role in
managing these sanctions through the driver licensing systems. With the
advent of electronic citation systems and technologies that allow
immediate access by patrol officers to driver license and vehicle
registration information, enforcement agencies also have an
increasingly important role in developing and managing an Impaired
Driving Records Information System. The system includes impaired
driving-related information that is collected and managed by the
system's stakeholders. Key system stakeholders in all states include
law enforcement agencies, the criminal justice system (i.e., judges,
probation officers, and prosecutors), DMVs, and highway safety offices.
Within most states, other stakeholders may include treatment and
correctional agencies, which may also maintain offender-based
information systems. A model was developed for implementation within
and among states for use as a collective resource and to curb the
installation of costly and duplicative record systems.
The project under this cooperative agreement encompasses the
totality of a State's efforts to generate, transmit, store, update,
link, manage, report, and retrieve information on impaired driving
offenders and citations. Through the use of up-to-date technology and
cooperative arrangements between the stakeholders, a Model Impaired
Driving Records Information System provides for electronic access to
driver history and vehicle information, electronic collection of data,
electronic transmission of data between stakeholders, and on-line
access to complete, accurate, and timely information on impaired
driving cases. The system must provide access, as required, by all key
stakeholders and address their needs.
Objective
The objective of this demonstration project is for States to
implement a Model Impaired Driving Records Information System (for
model requirements, see section titled: Model Impaired Driving Records
Information System Requirements) and evaluate its efficacy and
effectiveness. A Model Impaired Driving Records Information System
enables a State to effectively perform the following functions:
(1) Appropriately identify, charge and sanction impaired driving
offenders, based on their driving history;
(2) Manage impaired driving cases from arrest through the
completion of court and administrative sanctions;
(3) Identify target populations and trends, evaluate
countermeasures, and identify problematic components of the overall
impaired driving control system;
(4) Provide stakeholders with adequate and timely information
necessary to fulfill their responsibilities; and
(5) Reduce administrative costs for system stakeholders and
increase system efficiencies. While this effort is directed at impaired
drivers, it is understood that data on the behavior of all problem
drivers will result from use of such a system.
Availability of Funds and Period of Support
A total of $1.45 million is currently available to support
demonstration efforts during the first year of performance. The
government anticipates the award of up to 3 cooperative agreements for
a total performance period not to exceed 3 years, subject to the
availability of funds. Obligation of funds for the second and third
years will be accomplished under a separate action. Offerors should
submit projects and associated budgets for each twelve-month cycle.
Individual awards may range from $100 thousand to a maximum of
$1,450,000, if only one award is made.
NHTSA Involvement
NHTSA will be involved in all activities undertaken as part of the
cooperative agreement program and will:
1. Provide a Contracting Officer's Technical Representative (COTR)
to participate in the planning and management of each cooperative
agreement and to coordinate activities between the Grantee and NHTSA.
2. Provide information and technical assistance from other
government sources and available resources as determined appropriate by
the COTR.
3. Serve as a liaison between NHTSA Headquarters, Regional Offices,
and other (Federal, State, and local agencies) interested in a Model
Impaired Driving Records Information System, and the grantee as
appropriate.
4. Stimulate the transfer of information among cooperative
agreement recipients and others engaged in alcohol program activities,
specifically designed to address driver history records and impaired
driving information systems.
5. Review and approve draft and final versions of the deliverables.
Eligibility Requirements
Applicants are limited to key State agencies (e.g., law enforcement
agencies, Department of Motor Vehicle Administrations, highway safety
offices, and other applicable State agencies or a consortium of the
above). To be deemed eligible, each application package must include a
letter of endorsement from the Governor's Highway Safety Representative
and a letter of cooperation and participation from key system
stakeholders, including at a minimum: the State Supreme Court
Administrator; the Administrator of the DMV; the Chief Executive of the
State Police or Highway Patrol agencies; and the President of the
State's Association of Chief's of Police and/or the President of the
State's Sheriff's Association. The State Police Chief's Association and
Sheriff's Association should agree to solicit the support of the local
law enforcement agencies to also participate is this project.
Interested applicants are advised that no fee or profit will be allowed
under this cooperative agreement program.
Application Procedures
Each applicant must submit one original and three copies of the
application package to: NHTSA, Office of Contracts and Procurement
(NAD-30), ATTN: Rose Watson, 400 7th Street SW., Room 5301, Washington,
DC 20590. Submission of two (2) additional copies will expedite
processing, but is not required. The application may be single spaced,
must by typed on one side of the page only, and must include reference
to NHTSA Cooperative Agreement No. NTS-01-2-05088. Unnecessarily
elaborate applications beyond what is sufficient to present a complete
and effective response to this invitation are not desired. Only
[[Page 40383]]
complete application packages received on or before due date, (See DATE
above) will be considered. Only one award per State will be made.
Application Contents
1. The application package must be submitted with OMB Standard Form
(SF) 424 (Rev. 4-88, including 424A and 424B) Application for Federal
Assistance, with the required information filled in and certifications
and assurances signed. OMB forms are available for downloading and
printing on the Internet at: http://frwebgate.access.gpo.gov/cgi-bin/leaving.cgi?from=leavingFR.html&log=linklog&to=http://www.whitehouse.gov/OMB/grants/index.html
site. While the SF 424A deals with budget information, and Section B
identifies Budget Categories, the available space does not permit a
level of detail sufficient to provide meaningful evaluation of the
proposed total costs. A supplemental sheet shall be provided which
presents a detailed breakdown of the proposed costs, as well as any
costs which the applicant indicates will be contributed locally as
matching funds, in support of the demonstration project.
2. The application shall include a project narrative statement
which provides the following information in separately labeled
sections:
(a) A summary of State DWI laws and processes;
(b) The identity of major stakeholders in the State's impaired
driving system (include the court system and indicate whether it is
unified or not). Describe each stakeholder's existing system for
collecting and transmitting impaired driving information, including
system components and capabilities, its strengths, deficiencies, and
any improvements planned or underway.
(c) A description of the current degree of uniformity within and
across agencies in collecting and managing information, (i.e., among
the courts, enforcement agencies, and DMVs). Describe the existing
citation information flow-process from law enforcement to the
prosecutors/courts to the State DMV. This must include identification
of specific problems that delay or hinder the citation information
flow-process. Include whether or not all or some enforcement agencies
use a uniform traffic ticket (UTT) or uniform citation form (i.e.,
either an identical form or a form with exactly the same data
elements). If different citation forms are used, describe the
differences and the impact those differences might have on tracking
citations through the court system(s) to the DMVs. Similarly, include
whether or not all courts or some courts use the same forms and/or
terminology.
(d) Evidence of any systematic assessment or documentation of the
impaired driving information system, including a Traffic Records
Assessment, and any long-term improvement plans.
(e) A description of the extent to which the State currently meets
the ten specific features of the model system and challenges and/or
barriers.
(f) A detailed project plan, including timetables and milestones.
Describe the proposed model improvements/innovations in detail and
explain what percent of the system will be affected (e.g., all courts,
half of enforcement agencies, etc.). Explain how each model specific
feature will be addressed by each system improvement/innovation.
Explain how the proposal fits into the State's long-term plans for
improving information systems.
(g) A list of specific innovations to hardware or software and
methods to be employed, including costs.
(h) A designated lead agency and project director. The application
shall identify the proposed project director and any personnel
considered critical to the successful documentation of the proposed
project. Describe the roles and responsibilities of each and describe
the roles and responsibilities of each stakeholder agency. Specify a
mechanism for ensuring participation or buy-in of the stakeholders
throughout the project (e.g., an interagency advisory board). The
proposed level of effort in performing various activities shall also be
identified. A staffing plan and resume for all key project personnel
shall be included in the application. Briefly outline the
organizational resources and specify funds the applicant will draw
upon, and how the applicant will provide the project management
capability and personnel expertise to successfully perform the
activities states herein. Include staffing titles and a 1-2 sentence
description of the position duties. The budget should segregate
documentation project costs from implementation and evaluation costs,
and how the funds should be allocated. For each activity, identify
costs by direct labor with a breakdown of costs by proposed staffing;
direct materials/equipment with a breakdown of major cost items; total
travel costs with an explanation of the relationship to the project;
implementation and evaluation costs; and overhead. Clearly identify any
financial resources by the applicant organization or other supporting
organizations to support the project.
(i) Letters of endorsement from the key stakeholder agencies that
clearly state their buy-in and cooperation. Include the DMV, the State
Supreme Court Administrators (or lower court equivalent), the Chief
Executive of the State Police or Highway Patrol agencies, and/or the
President of the State's Association of Chief's of Police and the
President of the State's Sheriff's Association.
(j) Evidence that the State has had a history of supporting
improvements to the impaired driving information system and using up-
to-date technologies and innovations.
Model Impaired Driving Records Information System Requirements
The Model Impaired Driving Records Information System that
applicants are expected to implement under this program contain
elements that provide for the following five functions: (1) Tracking
each impaired driving offender from arrest through dismissal or
sentence completion; (2) providing aggregate data, for example, numbers
of arrests, convictions, BAC distribution, and offender demographics;
(3) conforming to national standards and system performance standards;
(4) ensuring that data is accurate, complete, and reliable; and (5)
maintaining quality control and security features that will prevent
core and essential data elements and/or impaired driving records from
being compromised or corrupted.
The model system has the following ten specific features.
(1) Statewide coverage (i.e., DMV, all courts adjudicating impaired
driving cases, all law enforcement agencies).
(2) ``Real-time'' electronic access--the ability of law enforcement
officers, DMVs, and the courts, including judges and prosecutors, to
directly access driver license history information (e.g., license
history and current status; vehicle registration status; applicable
criminal history, and outstanding warrants) intrastate and potentially
interstate, without relying on a dispatcher or other intermediary.
(3) An electronic citation system that is used by officers at the
roadside and/or at the police station and that supports the use of bar-
code, magnetic striping, or other technologies to automatically capture
driver license and registration information on the citation and other
standard legal forms, such as an implied consent form.
(4) A citation tracking system that accepts electronic citation
data (and other standard legal forms) from enforcement agencies;
provides real-time tracking from the distribution of citation forms, to
issuance by police officers, through final adjudication, and the
imposition and completion of administrative and judicial sanctions;
provides access by citation number and
[[Page 40384]]
by offender; and allows on-line access by stakeholders.
(5) Immediate electronic transmission of data from enforcement
agencies and the judicial process to the driver license system to
permit immediate and automatic imposition of administrative sanctions,
if applicable, and the recordation of convictions on the driver
license.
(6) Electronic reporting to the courts and DMVs by probation,
treatment, or correctional agencies, as applicable, with regard to
compliance or non-compliance with administrative or court sanctions.
(7) Linkage of information from the incident/case tracking system
and the offender-based DMV license, treatment, and probation systems to
develop a complete record for each offender, including driver history.
(8) Timely access by all stakeholders, including the highway safety
office, periodic to statistical reports needed to support agency
operations and to manage the impaired driving control system, identify
trends, and support problem identification, policy development, and
evaluation of countermeasures.
(9) Flexibility to include additional data and technological
innovations.
(10) Compliance with national standards developed by, for example,
the American Association of Motor Vehicle Administrators (AAMVA) and
the National Crime Information Center (NCIC).
The core data elements in the system include the following:
Driver identifying information to include: name, address,
driver license number, date of birth, and physical characteristics
(i.e., gender, height, eye color, etc.),
Driver license class and endorsements, status (valid,
suspended, revoked, cancelled, hardship, commercial driver license
(CDL), etc.), and restrictions,
Vehicle license plate number and state of registration, status
(e.g., registered, impounded, stolen), Vehicle Identification Number
(VIN), and DOT carrier identification number for commercial vehicles,
Relevant criminal history,
Outstanding warrants and other administrative actions,
In accordance with state policies for posting and retaining
information on the driver record, offender's history or prior non-
impaired driving traffic convictions and associated penalties, impaired
driving convictions and/or pre-conviction administrative actions and
associated penalties, crashes, current accumulated license penalty
points, and administrative license actions,
Outstanding citations or arrests,
Arrest/citation information,
citation number(s), date, time of day, roadway location
and jurisdiction,
arresting officer (LEA identifier),
violation(s) charged,
crash involvement, severity, number of passengers,
alcohol test result: refusal, alcohol concentration
(blood, breath, or other), or missing,
drug test result: refusal, drugs detected, or missing,
results of Standardized Field Sobriety Tests and other
field tests, as applicable.
Pre-conviction administrative license and vehicle penalties
imposed,
type and length of sanction,
date imposed,
Prosecution/adjudication data,
court case identifier and specific identifiers for the
court, judge, and jurisdiction,
date of arraignment,
date of disposition,
completion or non-completion of pre-conviction or pre-
sentence deferral program (court deferred sentencing or conviction
pending offender's completion of alcohol or other drug treatment
program and/or other conditions),
final disposition of charge (dismissed, acquitted, plea to
reduced charge (specify), convicted of original charge after trial,
diversion program, adjournment in contemplation of dismissal, pending,
etc.),
court penalties imposed (jail sentence, fines and
penalties, probation, substance abuse assessment/treatment, ignition
interlock device, community service, house arrest, dollar amount of
fines, fees, and for victim restitution, vehicle forfeiture, license
revocation or suspension, and other),
probation report and/or pre-sentence assessment
information, if applicable by law,
Subsequent violations, including driving while suspended/
revoked, during license suspension period and resulting penalties,
Completion of treatment/assessment (start and finish dates),
Completion/non-completion of court and/or administrative
sanctions,
Penalties for failure to complete court and/or administrative
sanctions or violations of probation, including license suspension/
revocation,
Whether license reinstated and if so, date of reinstatement,
A Model Impaired Driving Information system represents a collective
effort involving DMVs, law enforcement agencies, the courts, and other
agency stakeholders to ensure each organization has ready access to the
information needed to plan and manage its work effectively and
efficiently. The system also enables the highway safety office, the
legislature, and other legitimate users in the highway safety community
to obtain periodic and special statistical reports on the impaired
driving system. The following are examples of the types of data that
would be periodically generated or available on an ad hoc basis through
a user-friendly protocol to the extent that state laws and policies
permit:
Referral rates to treatment statewide, by jurisdiction, and
court and rate of treatment completion/non-completion,
Conviction rate, BAC refusal rate, age and gender of offender
statewide and by jurisdiction,
Number of first and repeat offenders statewide and by
jurisdiction,
BAC distribution statewide and by jurisdiction, enforcement
agency, etc.,
Plea bargain rates statewide and by jurisdiction,
Sentence or adjudication diversions/deferrals, if applicable,
Referrals to treatment by first-time and repeat offenders,
Numbers of license and vehicle sanctions imposed by DMV
Average time from arrest to first court appearance,
conviction, and sentencing, statewide, by jurisdiction, and by court
Numbers of warrants issued for failure to appear, etc.,
statewide and by jurisdiction
Subsequent violations, including driving while suspended/
revoked, and resulting penalties during suspension/revocation
Review Procedures, Criteria and Evaluation Factors
Upon receipt of the application package, each package will
initially be reviewed to ensure eligibility and that the application
contains all of the items specified in the Application Contents Section
of this announcement. An Evaluation Committee using the criteria
outlined below will then review applications.
The application package must concisely address the following
criteria:
[[Page 40385]]
1. The history of improvements to the impaired driving information
system and the use of up-to-date technological innovations. (5 percent)
2. The range of DWI laws and systems (e.g., unified versus non
unified court system, criminal versus civil offense, rural versus
urban, complicated versus simple laws). Include range of DWI laws,
systems, and innovative approaches proposed. (15 percent)
3. The extent to which proposed innovations leverage/build upon/
complement existing efforts. (10 percent)
4. The extent to which technological innovations can be transferred
to other states. (5 percent)
5. The extent to which the State has documented and assessed
current system(s) and developed short and long-term plans for
improvement. This includes but is not limited to: (a) how citations are
provided to the court system (i.e., mailed, hand-carried, faxed,
electronic transfer, etc.); and (b) the approximate length of time (for
90% of drivers charged with alcohol-related driving offenses) from
citation issuance or arrest through adjudication, from adjudication to
the State DMV, then posted to the driver's license record and made
available to law enforcement and the court system. (15 percent)
6. How technological innovations will improve system(s). (5
percent)
7. How the system improvements meet the five functions and ten
features of the model system, described above. (20 percent)
8. The proposal's feasibility, realism, and the ability of the lead
agency, with stakeholder cooperation and buy-in, to implement a
statewide model impaired driving information system. (10 percent)
9. The clarity and soundness of the project management structure,
budget and the delineation of partners and stakeholders role in the
project. The project personnel will be reviewed in terms of
qualifications and experience. The staffing of the project should be
adequate to manage and implement the project. Clearly identify
estimated costs and provide sound rationale for the proposed budget.
This includes how funding will be used to improve the existing system,
including but not limited to existing citation information flow
problems, if indicated. Financial contributions from stakeholder
sources will be evaluated. Among equally-rated proposals, preference
will be given to applicants with matching state funds. (15 percent)
Terms and Conditions of Award
1. Prior to award, each grantee must comply with the certification
requirements of 49 CFR part 20, Department of Transportation New
Restrictions on Lobbying, and 49 CFR part 29, Debarment of
Transportation government-wide Debarment and Suspension (Non-
procurement) and Government-wide Requirements for Drug Free Workplace
(Grants).
2. Reporting Requirement and Deliverables:
a. Quarterly Progress Reports should include a summary of the
previous quarter's activities and accomplishments, as well as the
proposed activities for the upcoming quarter. Any decisions and actions
required in the upcoming quarter should be included in the report. The
grantee shall provide a progress report to the Contracting Office's
Technical Representative (COTR) every ninety (90)-days following date
of award, except when a final report is due.
b. Project Work Plan, Implementation, and Evaluation Plan, with
timelines to include critical path, major and minor milestones, and
system checks. The grantee shall submit project work plan,
implementation plan and evaluation plans with timelines incorporating
comments received from the NHTSA COTR no more than 2 months after award
of this agreement. This involves identification and resolution of
potential technical problems and critical issues related to successful
completion of this project. Briefly outline a specific work plan to
document your project's history, how to implement a similar project,
and a plan to evaluate its efficacy and effectiveness to include
lessons-learned, best practices, organizational support, and costs.
This outline should identify specific tasks required to accomplish the
goals and objectives of the project, detailing how the system will be
documented for replication by another agency. The specific innovations,
interventions, and activities must be included in the work plan.
c. Draft Final Report. The grantee shall prepare a Draft Final
Report that includes a description of the implemented project or
system, partners, system design and innovations, evaluation methodology
and findings, and recommendations for system improvements. In terms of
ability to transfer the technology or the system to another State, it
is important to know what worked and did not work, under what
circumstances, and what can be done to avoid potential problems in
future projects. The grantee shall submit the Draft Final Report to the
COTR 90 days prior to the end of the performance period. The COTR will
review the draft report and provide comments to the grantee within 30
days of receipt of the document.
d. Final Report. The grantee shall revise the Draft Final Report to
reflect the COTR's comments. The revised final report shall be
delivered to the COTR one (1) month before the end of the performance
period. The grantee shall supply the COTR one-camera ready version of
the document, as printed and one copy, on appropriate media (diskette,
etc.) of the document in the original program format that was used for
the printing process. Some documents require several different original
program languages (e.g., PageMaker for general layout and design,
PowerPoint for charts, Project for project timeline management, and
another for photographs, etc.). Each of these component parts should be
available on disk, properly labeled with the program format and the
file names. For example, PowerPoint files should be clearly identified
by both a descriptive name and file name (e.g., 2000 Fatalities--
chart1.ppt). The document must be completely assembled with all colors,
charts, sidebars, photographs, and graphics. This can be delivered to
NHTSA on a standard 1.44 floppy diskette (for small documents) or on
any appropriate archival media (for larger documents) such as a CD ROM,
TR-1 Mini cartridge, Syquest disk, etc. The grantee shall provide four
additional hard copies of the final document.
e. Briefings, Presentations and System Demonstrations. The Grantee
shall make a briefing and system demonstration to NHTSA officials and
other invited parties in Washington, DC at the completion of the
project. The Grantee shall make a presentation concerning the project
at a minimum of one national meeting (e.g., American Association of
Motor Vehicle Administrators (AAMVA) or the National Association of
Governor's Highway Safety Representatives (NAGHSR)). The Grantee shall
prepare an article and submit it for publication in a professional
journal. An initial briefing, an interim briefing approximately midway
through the period of performance, in addition to a final briefing, may
be required. All articles, briefings, and presentations/demonstrations
will be submitted to NHTSA initially in draft format for review and
comment. The Grantee shall submit drafts to the COTR 60 days before the
event date or publication submission date. The COTR will review the
draft report and provide comments to the Grantee within 15 calendar
days of receipt of the documents.
3. During the effective performance period of cooperative
agreements
[[Page 40386]]
awarded as a result of this announcement, the agreement shall be
subject to the National Highway Traffic Safety Administration's General
Provisions for Assistance Agreements, dated July 1995.
Rose A. McMurray,
Associate Administrator for Traffic Safety Programs.
[FR Doc. 02-14750 Filed 6-11-02; 8:45 am]
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